Join our webinar on Friday, April 28th: Make Routine Tasks Quick and Easy for HR and Employees  REGISTER NOW

Learn about your options to migrate to Office 365

Why pay more, when you can use it as a service on the go?

When you think of Microsoft Office, you come across two confusing options i.e. Microsoft Office 2016 and Office 365. Sometimes it becomes bit confusing to choose among them.

Office 365.jpg

Let me give you brief introduction of both Microsoft Office 2016 and Office 365. Office 2016 is the latest desktop version of office productivity suite (Word, Excel, PowerPoint, etc.) , whereas Office 365 is a cloud based subscription offering many programs including office 2016. You can either go for office 2016, a standalone product or for cloud based subscription Office 365 for your business operations. If you need just basic programs like Word, Excel, PowerPoint etc., either Office 2016 version or basic plan of Office 365 is more than sufficient. In case, you need more advanced programs like SharePoint, Skype For Business, Microsoft Exchange etc. then Office 365 is worth a try.

           Since you have subscribed Office 365, you will automatically get access to new features as and when they become available. As Office 2016 is a standalone version, to add new features, you may need to purchase and install new licenses for all users, whereas Office 365 users can simply switch between plans in the admin center at any time. When you have Office 2016 then you cannot edit the document live. In Office 365, two individuals can work on the same document simultaneously. This is the reason why Office 365 is a live application.

Office 365 is cost effective as plans are just affordable. However, Office 2016 demands purchase for every new version and it mandate to do the fresh installation. Let’s look upon the package per subscription. Office 365 includes the below benefits:

  • Online versions of Office (Word, Excel, PowerPoint etc.)
  • 1 TB per user of files storage and sharing through OneDrive
  • 99% uptime guaranteed
  • World class data security
  • Active directory integration to make user permissions

As you go up in Office 365 plans, you get features in to addition to above include:

  • Outlook with 50 GB of inbox space per user
  • SharePoint
  • Skype for Business
  • Yammer
  • Compliance Protection

Are you thinking about moving to Office 365 now?

Basically, there are four ways to migrate to Office 365.

office365 3.jpg.png

1.    IMAP Migration

2.    Cutover Exchange Migration

3.    Staged Exchange Migration

4.    Hybrid Deployment

Let me give you brief description about all the migration techniques.

1. IMAP Migration

You can use Exchange Admin Center (EAC) or Exchange Management Shell to migrate the contents of the users’ mailboxes from an IMAP messaging system to their exchange online mailboxes. This gives organizations an efficient way to move from IMAP messaging system to an Office 365 email organization. It supports the following IMAP servers:

  • Courier-IMAP
  • Cyrus
  • Dovecot
  • Microsoft Exchange (Exchange 2000 server and later versions)

IMAP migrations can also be used by small and medium-sized businesses to migrate email from mailboxes on hosted service provider.

2. Cutover Exchange Migration

You can migrate the contents of user mailboxes from source email system to Office 365. When you do this all at one time, it’s called a Cutover Migration. You can choose Cutover Migration only if you are having on-premises exchange organization as Microsoft Exchange Server 2003 or Higher and at most 2000 mailboxes.

3. Staged Exchange Migration

You can migrate contents of user mailboxes from a source email system to Office 365 over time using Staged Migration.

Here are the tasks that you need to perform when you are ready to get started with your staged migration.

  • Prepare for a staged migration
  • Verify you own the domain
  • Use directory synchronization to create users in office 365
  • Create list of mailboxes to migrate
  • Connect Office 365 to your email system
  • Migrate your mailboxes
  • Start the staged migration batch
  • Convert on-premises mailboxes to mail-enabled users
  • Route you email directly to Office 365
  • Delete the staged migration batch
  • Complete Post Migration tasks

4. Hybrid Exchange Migration

With an Exchange-based hybrid deployment, you can choose to either move on-premises Exchange mailboxes to the Exchange Online organization or move Exchange Online mailboxes to the Exchange organization. When you move mailboxes between the on-premises and Exchange Online organizations, you use migration batches to perform the remote mailbox move request. This approach allows you to move existing mailboxes instead of creating new user mailboxes and importing user information. This approach is different than migrating user mailboxes from an on-premises Exchange organization to Exchange Online as part of a complete Exchange migration to the cloud.

Steps need to perform for Hybrid Exchange Migration:

1.    Create a migration endpoint

2.    Enable the MRSProxy service

3.    Use the EAC to move mailboxes

4.    Remove completed migration batches

5. Re-enable offline access for outlook on the web

Have questions? Interested in more? Follow me on LinkedIn to hear insights over digital transformation and what is going on in the cloud world. You can also email me at





Topics: Modern Workplace


You might like these too

Are we living in a connec...


FIM service database usag...

The following script could be helpful in determining the current usage of the database for...

Installation of AD FS 2.0...

Federation Proxy is required to service federated authentication requests when the user is...